4 Practical Steps to Take When Hardware and Software Expire

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As a piece of software or hardware reaches its end of life (EOL) or end of service (EoS), support from the manufacturer ceases. This can pose a risk to organizations as unsupported technologies have no routine internal security measures.

However, a company can take steps to mitigate these risks and protect your business. Read on for more information.

Practical steps

Although there may be a sufficiently large list of practical steps, the four most impactful ones are:

Evaluate long-term needs

As you plan, it is vital to consider your critical systems’ long-term viability. What are your goals and which systems do you need to achieve them?

It is crucial to assess the risks of using End-of-Life systems before deciding whether to upgrade. For example, what would happen if you continued to use an outdated system? How likely will these consequences occur, and how severe would they be?

These factors can help you make the best decision for your organization, ensuring that you have suitable systems to support your goals.

Test compatibility before migration

Planning for a system migration should start long before its end-of-life date. By doing so, you can avoid disruptions that may occur during migration.

Testing compatibility is one of the first steps in migrating to a new system. Next, you must ensure that your IT team can transfer all your data and applications to a new system. Setting up a test environment and running some tests is the best way to accomplish this.

Prioritize security

As soon as you identify that you have EoL software/hardware, it’s important to prioritize security for your organization. First, work with a reputable vendor who can provide security protocols and tools to keep your data safe. Additionally, create a plan to minimize any potential security risks.

This might include implementing extra security measures, such as two-factor authentication or increased monitoring of high-risk areas. Taking these precautions can help ensure that your organization’s data is protected against threats.

Measure productivity

When your software or hardware is nearing the end of its life, it’s essential to keep track of its productivity levels to avoid negative impacts on your organization. Here are some things you can do to minimize any problems:

• Track the performance of the software or hardware over time. This will help you identify any potential issues early on.

• Keep employees who use it informed of its status. This will help them be more understanding and prepared in case of any problems.

• Have a backup plan in case the software or hardware fails. This will help you avoid significant disruptions to your organization.

Collaborate for success

EoL/EoS software and hardware can pose several risks to your organization. Implementing all the practical steps necessary to avoid these risks can be overwhelming, but assistance is available.

An experienced and reliable Information Technology service provider can help protect your company from the dangers of using outdated software and hardware. Don’t hesitate to contact us today to learn more about how we can help.

3 Technology End-of-Service Myths

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As cybercrime continues to be a significant threat, businesses must do everything possible to maintain optimal security. This challenge means keeping all software and hardware up to date. However, many companies must realize that expired software/hardware is one of the most prominent security risks hindering their success.

Using unsupported software and hardware until it doesn’t work anymore can be a severe hurdle to your organization’s daily operations and reputation.

Many myths surrounding End of Service or End of Life need to be clarified for businesses. This blog is intended to help you clear things up.

Demystifying the myths

Let’s dispel some of the most common myths.

Myth #1: End of Service means I can still use the product until it breaks
It’s essential to know the End-of-Service dates for your software and hardware, so you can plan and make sure you’re not left without support. Being in an End-of-Life or End-of-Service state means there is no longer a team working on improving the product or creating and releasing patches for new security vulnerabilities. This could leave you vulnerable to attacks and unable to use new features and capabilities that are released.

Myth #2: If it’s not broken, don’t fix (or replace) it
It’s popular to say, “if it ain’t broke, don’t fix it,” but when it comes to software and hardware, that’s not always sage advice. Failing to update your software and hardware can expose your network to security vulnerabilities, bugs, and other issues.

There are several reasons to keep your software and hardware up to date. First, newer versions are usually more stable and less prone to crashes and bugs. Plus, new updates frequently include security patches that help protect against cyberattacks. And finally, updates may include new features and enhancements that can make your life easier.

Next time you’re tempted to skip an update, remember you could be kickstarting a chain of events that’s not good for your organization.

Myth #3: End of Life means the product will no longer exist
Although the product will still be available, it will no longer receive security updates, new features, or tech support from the manufacturer. This means that it will become increasingly vulnerable to security risks and may be unable to keep up with your workload.

It also implies your IT team will find it harder to keep your IT network and devices secure from cyberthreats. If you’re using a piece of hardware or software that has reached the end of its life cycle, you should consider upgrading to a newer model or investing in a new software license.

Join hands for success

Updating your software and hardware is essential to keep your business running smoothly and avoid potential consequences. However, trying to do everything alone can be difficult and time-consuming. This is where an experienced and professional IT service provider can help.

We can support you by offering vital guidance and expertise so you can decide what steps to take to keep your IT systems running smoothly and securely. If you’re interested in learning more, feel free to reach out for a consultation.

Did you know hardware and software expire too?

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We are all aware of the term “use by date.” It is regularly used when discussing food and medications and refers to the date after which the product is no longer safe to consume. However, did you know that your software and hardware can expire too?

This is because technology is constantly evolving and advancing. As a result, what was once cutting-edge can become obsolete in the blink of an eye. 

While many people may not think twice about using outdated technology, it has security and privacy implications for your business. Obsolete technology is often less secure than newer versions because it doesn’t receive modern security features or patches from the manufacturer’s support team. This can leave your device and your data less impervious to attacks. Plus, outdated technology may need to comply with current privacy regulations, meaning your data could be at risk.

So, what does this mean for you and your organization? First, staying up to date with the latest software and hardware is essential. When your systems reach their expiration date, you need a plan to protect your business from the fallout of outdated technology.

End-of-support for Office 2013

As of January 2023, Microsoft will no longer offer support for Office 2013. Unfortunately, you will not receive any technical assistance or security updates from Microsoft to protect against potential vulnerabilities.

Continuing to use Office 2013 after this date exposes you to security risks such as malware, phishing, ransomware, and data theft.

To keep your business safe, the best option is to migrate to Microsoft 365. As a cloud-based service, it can increase employee productivity and collaboration without the risk of using unsupported software. In addition, Microsoft automatically patches vulnerabilities as they are discovered, so you can be confident that your systems are always protected against the latest threats.

A stitch in time saves nine

As data breaches and cyberattacks continue to make headlines, organizations are under pressure to bolster their cybersecurity efforts. However, many businesses still need to take adequate precautions to defend themselves. Unfortunately, one of the biggest mistakes a company can make is presuming that its cybersecurity measures are sufficient. Unfortunately, nothing could be further from the truth than this misconception.

Investing in supported technologies is one of the most advantageous ways to protect your business. Supported technologies have routine internal security measures in place, and their support teams create and release updates and patches to make the product more secure and helpful.

In the event of a data breach or cyberattack, supported technologies will also have a team of experts who can assist you in recovering from the incident.

Always remember that prevention is better than cure.

Need help?

You’ve read this far, so you’re committed to keeping your organization safe by ensuring no one is using outdated software or hardware. But this can be a challenging task without professional help. Luckily, we’re here to assist.

We have the experience and expertise to show you the best way to secure your business and provide you with the necessary tools, so you won’t be caught off guard by outdated software or hardware. Contact us today for a free consultation.

Are you struggling to budget for your IT needs? You’re not alone.

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Budgeting for IT can be challenging, especially for small businesses that must consider many different aspects, such as routine services, projects, refreshes, and accidents or incidents. With so much to think about, it can be challenging to prioritize everything and still have money for other crucial business areas.

One solution is partnering with an IT service provider. They can help you budget for all your IT needs, large and small. Additionally, they can help you save funds on your IT budget, which would free up financial resources for other areas of your business.

How can we help?

We can support you by:

Assessing your business
We’ll assess your business’s technology requirements and recommend solutions that improve efficiency.

As your business partner, we take the time to get to know your company inside and out. This way, we can provide comprehensive IT support that meets your needs.

We don’t believe in a one-size-fits-all approach; instead, we tailor our services to fit your company’s requirements. With us by your side, you can rest assured that you have the tools and support to succeed.

Developing an annual technology plan based on your needs and goals
We can tailor-make a yearly plan based on the needs and goals of your business. This plan can help determine which technology solutions are best suited for your company and how to implement them to meet your budget and time constraints. We’ll even assist with troubleshooting issues and ensure your technology infrastructure is functioning adequately.

Facilitating compliance with a cyber insurance policy
Insurance coverage can mean the difference between a quick recovery and a long, drawn-out process in a cyber-attack. But with so many policies on the market, it can take time to know which one is right for you. That’s where we come in.

Our team of experts can help you understand your policy options and ensure you’re taking the necessary steps to comply with your chosen coverage. We’ll also monitor your policy compliance on an ongoing basis, so you can rest assured that you’re always protected.

Offering a flat monthly price for everything
We can offer a fixed monthly rate for our services, helping you create a budget and estimate your monthly IT expenses.

Let’s join forces to make sure your business succeeds

As tech changes and advances, it can be hard to keep up. However, having a budget for your company’s technological needs can help you stay ahead of the competition.

Our team can assess your company’s needs and put together a budget that will help you meet your business goals. Contact us today to set up a consultation.

Our checklist “IT Services You Should Consider” provides a list of critical IT services that need to be included in your IT budget. Download it by clicking here.